tba
1. Daily Theme – It is useful to set a daily theme or concentration area, as one tends to get more done if not switching areas so often, so one is able to complete more and keep one’s mind in focus in an area.
Notes to disburse into above or to write about:
Time (energy unit) management, personal productivity, and organization are all part of the same - getting the results you want.
Time management involves looking at the future and deciding what to do = planning
decide what to do, stop
Become expert in this key skill
clarity about goals and objectives, tested
Plan
From your master list of todos
Prioritize, do top priority, then next (complete each one)
Every day (the night before)
Every project
The long term and its shorter parts
Prioritize (differentiate important/highest value from the urgent)
Do highest value first
Schedule, squeeze (insert big rocks first)
Create sustained high energy and/or match
Single handle tasks, papers, to dos - stay at it until complete
Eat the frog (worst first)
Organized space, for action
Don’t delay and distract
Increase key skills for important tasks
Have and commit to a lifelong learning program
Make decisions immediately
Examine processes and rework
Work on your business, not just in it
Work on yourself, so more effective in getting what you want.
Review/plan: Time management, elements of life
Look at what to dump, drop: discontinue lower value activities
Set rules for priority - people first, peace of mind, low stress high self care
Stay in action
Supporting:
Organization system
Recording notes, to dos, tracking (and journals)
The Master Notebook
Easy reference system
Resources
Technology
People
Guides
Consultants
Mentors, coaches,
Time savers
Plans
Weekly(1) (& std week)
Daily
Quarterly & 1 page summ.
Yearly & 1 page summ.
Five Year & 1 page summ.
Long term & 1 page summ.
LifePlan
Forms
Goals
Info gathering places
Grasscatcher notebook
The journal
The notecatcher (The Journal)
Tree outliners
Objectives, roles
Key objectives
Key roles
Key concepts, principles
Quadrants (especially II)
Prioritizing
80-20 Principle
Sharpen the saw
Resourcefulness state ( & rejuvenation days)
Unique capabilities
Measuring Performance
Parkinson’s Law - Insert big rocks
Key strategies
Delegation
Problem solving
Problems
Planning time, patience to complete
Prioritizing, sorting
Transferring undones to day to do
Place to keep it, software? Hard copy?
Feedback/assessment
Self
From others
Organization
The super organized
Place for everything
Referencing Ntbk System File system
Storage space
In/Out
Pending items
Getting it done
Deadlines
Non-procrastination system
Staying resourceful
Resources: Day-timer, Covey, strategic coach, mission control, plannerpad
THE TIME MANAGEMENT SYSTEM
OVERVIEW/OUTLINE
Time Management Systems
