USE OF A PLANNER NOTEBOOK OR SOFTWARE
MUST HAVE A SYSTEMATIC STRUCTURE!
Will be edited and added to, but these will do the trick
You MUST plan your day, with at least a prioritized to do list. No person has succeeded (except by unreliable luck) without at least that.
This will link you into the systems page: Time Management Systems. I'd recommend you start there (after writing down the title of this page to be sure to come back to it). Excellent organization to copy. Her Blog.
Note organization systems
Alejandro Costello site, for all sorts of organizing
Unclutterer.com - Paper file organization systems. Scanning documents to reduce paper clutter, organizing digitally scanned data, shredding unnecessary paper. The overall site has forms and lists for printing.